Administrative Assistant
Our client is an innovative company in the aerospace industry, seeking a proactive and organized Administrative Assistant to support executives with calendar management, travel coordination, and administrative tasks. The ideal candidate will have strong communication skills, be highly organized, and possess a background in operations or administrative support.
Location:
Fully-Remote (Work from Home), 9 AM - 5 PM EST.
Key Responsibilities:
Calendar Management: Manage and maintain executives' calendars, scheduling meetings, and coordinating with internal and external stakeholders.
Email & Communication Support (Nice to Have): Assist with responding to emails, handling follow-up communication, and ensuring timely responses.
Travel Coordination: Handle all aspects of team travel, including booking flights, hotels, and other accommodations, ensuring seamless travel arrangements.
Data Entry & Bookkeeping: Perform data entry tasks using spreadsheets, with light bookkeeping responsibilities to assist the finance team.
CRM Management: Support the team with CRM-related tasks and data tracking.
Operational Support: Provide general operational support to the team, ensuring all tasks are completed efficiently and accurately.
Administrative Support: Assist with other administrative duties as required, such as organizing documents, scheduling, and follow-up tasks.
What Success Looks Like:
Efficient Calendar Management: Seamless management of executive calendars, ensuring meetings are scheduled, conflicts are resolved, and time is optimized.
Proactive Communication: Timely email responses and follow-up communication, keeping all parties informed and aligned.
Smooth Travel Arrangements: Coordinated travel bookings for the team with no disruptions, ensuring all logistics are handled efficiently.
Accurate Data Entry: Maintain accurate data records and provide light bookkeeping support to assist the finance team.
Organized CRM Support: Effectively manage CRM tasks, ensuring that all customer and business data is up to date.
Qualifications:
Experience: 2+ years of experience in an administrative or operational role, preferably with experience in calendar management, travel coordination, and data entry.
Operational Background: A background in operations is highly preferred.
CRM Skills: Experience with CRM systems (Zoho experience is highly preferred but not required).
Organizational Skills: Highly organized with excellent time management and multitasking abilities.
Communication: Strong written and verbal communication skills in English, with the ability to communicate effectively with internal and external stakeholders.
Tech Savvy: Proficient in using spreadsheets, email management tools, and other office software.
Opportunity:
This is an exciting opportunity for an Administrative Assistant to play a key role in supporting the day-to-day operations of a fast-paced team. If you are communicative, organized, and looking to make an impact, we encourage you to apply!
Application Process:
To be considered for this role these steps need to be followed:
Fill in the application form
Record a video showcasing your skill sets
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