Success Operations Coordinator
About Us
HighLevel is an AI powered, all-in-one white-label sales & marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, comprised of agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names.
Our People
With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.
Our Impact
As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.
Who You Are:
- This position works closely with the Sr. Manager, Success Operations to coordinate Leadership objectives for our growing Success Teams. Predominantly, the Success Operations Coordinator will implement, maintain and manage the numerous automations, integrations and other technological requirements our Success Team requires to handle all inbound Support & Success Requests, including, but not limited to: Highlevel, FreshDesk, FreshCaller, FreshChat, Freshbot, ClickUp, Zoom, and Zapier. As an assistant in change management, utilizing Agile Project Management methodologies, the Coordinator will help drive these projects to completion on-time, with flawless execution and minimal disruption.
- This position is also responsible for documentation of technological processes through maintaining field definition workbooks and internal technical manuals.
What You’ll Be Doing:
- Work with the Sr. Manager, Success Operations to implement organizational strategies and goals as related to technology, processes, and change management.
- Assist the Sr. Manager, Success Operations with helping team leaders, managers, and department heads to identify departmental needs and Goals
- Assist in the implementation of internal tools and processes such as FreshDesk, WorkForce Management, Zapier, Zoom and our company data Warehouse.
- Collaborate across multiple departments to assist in completing assigned organizational goals and objectives in a timely manner
- Responsible for assisting with implementation and change management processes of assigned projects, ensuring all stakeholders are consulted, informed, and equipped as change occurs.
- Document and optimize Customer Success procedures, processes, and internal training materials.
- As needed, work with the Billing, Customer Care, Marketing, and other related teams to train and guide them on best practices and usage of our Systems and processes
- Assist in researching, cleaning and organizing data and analytics, and also working with Development and Data Analysts to create required reporting and Analaytics
- Assist in editing and optimizing automations (Zapier, Highlevel, FreshDesk) due to the ever evolving needs of the Company
- Report weekly on performance and upcoming initiatives.
What You’ll Bring:
- Bachelor’s degree or equivalent work experience. 2-3 years of experience in an Operational role, preferably in a Technical Support, Marketing space, or Professional Services organisation.
- Prior experience utilizing various software integrations (Zapier, Freshworks, ClickUp, HighLevel etc).
- Ability to produce high-quality documents, SOP’s that provide insight into the change management procedures for all company departments involved. Strong understanding and proficiency in software solutions and professional service offerings.
- Ability to handle multiple tasks and the ambiguity that arises from time to time in a dynamic and fast-paced collaborative work environment
- Experience with Google Sheets at an intermediate level (Formulas, Pivot Charts, Google Scripts)l.
- Excellent interpersonal communications skills.A passion for customer success with a team player attitude.
- Technical acumen to execute plans given into workable Solutions.
- Strong analytical and organizational skills with superior attention to detail.A basic to advanced understanding of API is not required for the position, however, it is a major plus for applicants of this role.
Equal Employment Opportunity Information
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.
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