Company Overview:

PartsBase Inc. is the world's largest online Aviation Marketplace and Community. Our global community is comprised of over 7,600 companies accessing our technology in over 217 countries & territories. We work with some of the biggest brands in aviation including Delta, Northrop Gruman, AvAir, Heico, Chevron, Air France Industries, and Air Australia.

PartsBase offers a FULLY remote environment where one can work at the forefront of where the aviation business meets technology. Imagine getting to work with peers worldwide, implementing business technology projects that challenge the boundaries.

Life at PartsBase:

One of the top benefits of working at PartsBase is the culture. We are a TEAM-focused organization, and everyone celebrates each other's successes. Our inclusive culture welcomes all employees and values their unique contributions to our success. Our clients tell us time and time again that our people set us apart from the competition. We naturally strive to hire the very best talent. The ideal candidate is a motivated, well-organized individual who has a deep understanding of prospecting and developing strong relationships with customers.

Position Summary 

We’re seeking a Marketing Project Coordinator to support our growing portfolio. This is a fully remote role, ideal for someone with at least 2 years of continuous experience working in-house at a tech company, or within an advertising agency environment, who is naturally highly organized and detail-oriented that thrives juggling multiple priorities. Aviation experience is a plus but not required. 

PartsBase is rapidly growing and this is a great opportunity to hone the marketing team’s operation into a well-oiled, dynamic machine, and build relationships across the organization that enable us to drive revenue growth. 

Key Responsibilities 

Project Management & Execution 

• Own the day-to-day coordination of marketing projects from kickoff through final delivery 

• Develop and manage project timelines, deliverables, capacity planning and dependencies across teams 

• Own and run a regular cadence of team meetings to keep project momentum strong and provide clear visibility into what needs to happen next. 

• Collaborate with the Director of Marketing to create and implement an ongoing project management methodology and long-term program 

• Ensure all stakeholders are aligned and projects are delivered on time and within scope 

• Organize and track creative, content, and digital marketing tasks in project management tools 

• Develop and maintain a communications calendar to align with lead generation goals and customer-facing enablement. 

Communication & Collaboration 

• Serve as the main point of contact for internal project updates and cross-functional coordination  

• Support external and internal client communication by preparing agendas, capturing notes, and tracking action items 

• Facilitate task collaboration and completion between marketing strategists, designers, writers, and developers 

Marketing Support 

• Coordinate asset collection and organization for campaigns, content creation, and events 

• Manage campaign QA process and participate in proofing to ensure deliverables adhere to brand and technical standards. 

• Develop and maintain documentation such as SOPs, project briefs, timelines, and reports 

Process Improvement 

• Identify workflow bottlenecks and suggest process optimizations 

• Create and refine project workflows and documentation to improve efficiency 

• Contribute to team knowledge sharing and perform project retrospectives 

Qualifications 

• 2+ years of continuous marketing or project coordination experience. Candidates with agency experience are preferred. 

• Strong understanding of B2B marketing and SaaS business models (preferred) 

• Proven ability to create and improve processes to support project flow and team collaboration 

• Familiarity with marketing concepts across digital, content, and campaign execution 

• Proficiency with project management tools (e.g., Asana, Monday.com, Trello) 

• Excellent time management, communication, and organizational skills 

• Ability to work both independently and collaboratively in a fast-paced, remote environment 

• Aviation or aerospace industry experience is a plus 

Additional Requirements 

• Must be able to sit and work at a computer for extended periods of time 

• Reliable internet connection and a dedicated, distraction-free workspace 

Preferred Attributes 

• A proactive, can-do attitude with a strong sense of ownership 

• A personal interest in human behavior and organizational psychology 

• Attention to detail and a commitment to quality 

• Adaptability in a dynamic, deadline-driven setting 

• Comfort working with remote teams and clients