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Junior Executive Assistant

WORK HOURS - 9am - 6pm EST

Under the direct supervision of the global CEO, this position will be responsible for providing overall support for C-level executives by assisting the project coordination of daily operation activities.

Responsibilities

    • Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives.
    • Act as a liaison between the executives for internal staff and clients. 
    • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.  Ensure executive calendars are up to date at all times. 
    • Maintain client confidence and protect operations by keeping information confidential.
    • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
    • Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data.
    • Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time.
    • Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention.
    • Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner.
    • Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike.
    • Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision.

Qualifications

    • Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management.
    • Able to adapt to different situations in an ongoing fast paced environment.
    • MS Excel experience (Creating Formulas, Tables, Macros).
    • Analytical and detail oriented mindset.
    • Open to working additional hours as needed.
    • Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Self-starter who is able to project manage and execute the tasks being assigned.
    • Exhibit a high-level of professionalism and sound judgment.
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RFA

Category

Administration

Employment type

Full-Time

Region

Asia

Location

Uzbekistan

Salary range

Prefer not to share

Posted

111 days ago

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