Executive Assistant - Sales & Marketing

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity - Executive Assistant - Sales & Marketing

As the Executive Assistant to the Sales & Marketing teams, you'll provide essential administrative support, ensuring operational excellence for the Go To Market (GTM) leadership. You will play a key role in enhancing productivity by managing calendars, organizing meetings, maintaining data accuracy, and facilitating seamless communication between teams. Your ability to streamline processes and manage high-level projects will be critical to driving success.

What You’ll Do:

• Manage the calendars and travel arrangements for Sales & Marketing executives, ensuring smooth scheduling and efficient time management.

• Organize meetings, including setting agendas, taking minutes, and tracking follow-ups to ensure timely completion of action items.

• Assist in creating and refining presentation decks for internal and external use.

• Track and report key metrics, including sales performance and marketing campaign results, ensuring leadership has actionable insights.

• Coordinate projects, meetings, and interdepartmental communications, ensuring clear accountability and timely deliverables.

• Provide administrative support for event planning, including customer-facing events and internal team-building activities. 

• Assist with research and administrative tasks related to prospecting and lead generation, ensuring Sales leadership has the information they need to drive growth.

• Support social media and email marketing initiatives by coordinating content calendars, scheduling posts, and assisting with email campaigns.

• Support with holiday gifting and other direct mail administration for customers and prospects.

• Book and manage dinners, meetings, and workshops for both customers and internal GTM teams.

• Contribute to process improvement efforts by suggesting and implementing more efficient workflows for the team.

What You’ll Have:

• 2+ years of administrative experience, preferably supporting executives or teams in a sales or marketing capacity.

• Familiarity with CRM systems (Salesforce experience is a plus).

• Strong organizational skills with proven experience in calendar management and project coordination.

• Excellent communication and presentation skills, with a knack for metrics tracking and reporting.

• Proficiency in Google Workspace, particularly Sheets and Slides.

• You are highly organized and detail-oriented, excelling at managing multiple tasks simultaneously.

• You thrive in a fast-paced environment, maintaining focus while managing competing priorities.

• You're proactive and self-sufficient, capable of taking the initiative and seeing tasks through to completion with minimal oversight.

• You’re comfortable working independently but enjoy collaborating with a team to achieve collective goals.

• You have a keen eye for detail and are adept at organizing information into easy-to-digest formats, whether through spreadsheets, presentations, or reports.

• You’re curious and eager to learn new tools and technologies that will help optimize sales and marketing operations.

Nice to Haves:

• Experience in the entertainment production industry or a related field.

• Background in event planning or coordination.

• Exposure to sales and marketing automation tools, including AI-powered platforms.

This role offers a chance to directly contribute to the success of the Sales & Marketing teams while developing your expertise in a dynamic, growth-focused environment.

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off

• Work from anywhere in Canada and USA

• Health and Dental benefits

• Up to $1500 towards IT set up for your home

• Up to 2% matching RRSP / 401K

• Learning and Development opportunities

• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Apply Now

Have we got your attention? Submit your application today and a member of our Talent team will be in touch with you shortly!

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