Administrative Assistant
Administrative Assistant
Casco Bay Lines
Portland, ME
Casco Bay Lines is seeking an Administrative Assistant, to be based in their Portland, ME office. The Administrative Assistant is responsible for the administration and record keeping of District business, provides information to the public and supports Department Heads, General Manager and Board of Directors.
Job Requirements for the Administrative Assistant:
- 2+ years of experience as an Administrative Assistant, Executive Secretary or equivalent training or education.
- Ability to organize and prioritize a multi-faceted workload; ability to make independent decisions in accordance with established policies and procedures; ability to follow through tasks and meet deadlines without supervision.
- Ability to establish and maintain good working relationships with various constituencies, including co-workers, supervisors, members of the public and other stakeholders.
- Strong experience with Office 365, online meeting platforms, or other similar software programs.
- Ability to commute to the office location in Portland, ME
Benefits of the Job:
- Hourly rate of $23.62
- Benefit plan options for Health, Dental, Vision, LTD and STD
- Paid Time Off and a Retirement Pension Plan
- Free parking
- Free ferry tickets for you and your family
- Convenient location on the waterfront in the Old Port
- A hybrid schedule with flexibility to work from home 2 days/ week
- Employee focused environment with emphasis on work/life balance
Responsibilities of the Administrative Assistant:
- Assist General Manager and Department Heads through word processing, filing, organizing, scheduling, postings and other tasks.
- Supports the Board of Directors through meeting notifications (such as WebEx), preparation and distribution of Board and Committee packages and taking minutes at Board and Committee meetings.
- Maintain online calendar, printed calendar and send public meeting notices.
- Assist Sales Director as backup, by responding to information requests and maintaining charter information and payments.
- Maintain office equipment and order office supplies; maintain all outgoing mailings and operate postage meter.
- Manage the annual election of Board members, including production and distribution of ballots and all legal requirements for posting, notification and storage.
- Maintain company bulletin boards with mandatory Federal and State posters.
- Maintain corporate files, incident and injury reports, donation requests.
- Assist with data entry of vessel logs and ridership reporting through ridership tracking software.
CBL ferries transport more than one million passengers, 35,000 vehicles and over 500,000 pieces of freight annually and has maintained continuous, uninterrupted service for the past 40 years. While this impressive operation has been the lifeline to the islands for over 150 years and become a cultural mainstay in the greater Portland area, CBL has earned national and global recognition as an innovative leader in the transit industry through cutting edge initiatives.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
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